Terms and Conditions for the Landsmot skata (International Jamboree in Iceland)

1. Age limits for participants
1.1. Age limits for participants
Young people aged between 10 and 22 years are eligible to take part in the Landsmot skata.

1.2. Age limit for IST
Individuals aged 22 and above wishing to take part in the Landsmot skata can register to be members of the International Service Team (IST).

2. Fees
2.1. Fees
The fee for participants is 350 euro, IST 275 euro, and leaders 350 euro.

2.2. Late registration surcharge
Any late registrations of new or additional members, or changes to important information, such as names, as well as late payments are subject to a 5% surcharge. Please refer to article 4 in the Terms and Conditions.  Late registration fee is after February 15th, on March 31st we close the registration.

2.3. Remittance of fee
Fees must be remitted to the following bank account:

Owner of Account: Skatamot ehf
Address: Hraunbae 123, 110 Reykjavik, Iceland
IBAN: IS070528260015676305140610
Account Number: 70528-26-001567
Bank: Islandsbanki
Bank address: Hofdabakki 9, 110 Reykjavik, Iceland

Please note the following when conducting bank transfers:

Each transfer must include both the name of your Scout Group and a reference to its purpose (for example “deposit for 100 persons”)

Please inform the Landmot skata Office of every transfer you make, including the date it was sent, the bank from which it was sent, any reference information included, and the amount you intend the Landsmot skata to receive.

The amount credited to your group will be the net of any bank charges applied by your bank AND the Landsmot bank upon receipt of the transfer.

When following the payment schedule, please ensure that you allow sufficient time for bank transfers to be credited to the Landsmot skata account according to the dates shown.

All payments must be made in EUR or ISK.

3. Deposit
3.1. Deposit
In order to confirm the numbers entered on the Registration Form, a deposit payment for each person (participants, IST, and Leaders) must be made upon registration according to the amounts in the following table. Please note that numbers indicated on the completed Registration cannot be confirmed by the Landsmot skata Organizers until the deposit payment for each person has been received. The group should pay their deposit as early as possible to ensure their number of places.

The deposit for each registered person is 70 EUR:

3.2. Refund of deposit
Deposits will not be refunded under any circumstances.

4. Payment Schedule
The final payment must be received in full for all registered contingent members before 1st of May 2016. Any payments arriving later will be subject to an additional 5% late surcharge as explained in article 2.2 of the Terms and Conditions.

5. Refund policy
5.1. Scope of Refund
As previously stated, deposits will not be refunded under any circumstances and nor will late surcharge paid. The sum of any refunds given may not exceed the actual sum paid in EUR.

5.2. Refund
Fees paid, excluding the deposit (or a maximum 90 percent of the total payable fee), can be refunded. Any fees incurred will either be deducted from the refund or paid by the contingent requesting it.

– By cancellation 3 months before the Jamboree starts we will refund everything except the confirmation fee of 70 Euros
– By cancellation 2 months before the Jamboree starts we will refund 50% of the Jamboree fee
– By cancellation 30 days before the Jamboree starts we will refund 25% of the Jamboree fee
– By cancellation within 30 days before the Jamboree starts no refund will be given.

Please note that refunds will be in the form of credit against future payments, rather than a cash refund – unless no future payments are due, in which case a cash refund will be made.

5.3. Cancellation
The Landsmot skata Organization may cancel the event due to compelling reasons. In the event of the Landsmot skata being cancelled due to circumstances beyond the organizers control (e.g. acts of terrorism, natural disasters, acts of war, etc.), the Landsmot skata organization will not refund any fees.

5.4. Insurance for event cancellation
The Landsmot skata Organization will obtain a cancellation insurance for the event, in case unforeseen events necessitate the cancellation of the Landsmot skata. The cancellation insurance does not provide cover for costs such as travel, equipment, or pre- and post- activities, which are external to the Landsmot skata fee. It is therefore recommended that you obtain your own insurance cover for these elements. Contingents should also note that any event beyond the Landsmot skata organizers control such as act of terrorism and natural disasters, are not covered by the insurance. Should the Landsmot skata be cancelled for any such reason, there will be no refund of fees paid. If you require more information about specific events excluded from the cancellation insurance, please contact the Landsmot skata Office.

5.5. Cancellation following arrival
The Landsmot skata fee will not be refunded should the event be cancelled after the 17th of July 2016, regardless of the reason.

6. What the Landsmot skata fee covers
6.1. Fee for participants
The fee for participants includes:
* All camp-site fees from the day of the opening ceremony to the day of the closing ceremony
• The Landsmot skata Program
* All meals for the duration of the Landsmot skata from dinner on the 17th of July through breakfast on the 24th of July for those still on-site.
* Medical care in case of illness (excluding pre-existing conditions) or accidents, including minor surgery or treatment if necessary for the duration of the Landsmot skata. Medications and any expenses relating to specialized care or hospitalization are NOT included in the fee.
* A Landsmot skata participation pack, including a neckerchief, badge and a handbook.

6.2. Fee for IST
The fee for members of International Service Team (IST) includes:
* Briefing and training (including role specific training) prior to the arrival of participants.

* All meals for the duration of the Landsmot skata, from dinner on the 15th of July to Lunch on 26th of July.
* Medical care in case of illness (excluding pre-existing conditions) or accidents, including minor surgery or treatment if necessary for the duration of the Landsmot skata. Medications and any expenses relating to specialized care or hospitalization are NOT included in the fee.
* A program of activities for when off duty , a neckerchief, badge and a handbook.

7. Registration process
7.1. Sending Personal Information
Each contingent must submit personal information relating to its members in designated forms, which will have been distributed by 1st October 2015. Any changes to important information made after 31st March 2016 will be subject to surcharges.
7.2. Permission of Participation
Permission of Participation will be granted by the Landsmot skata Organization only when all necessary procedures, including payment of the full fee, have been completed by the contingent. Any paperwork, including Visa invitation, will only processed after such procedures are completed.

8. Healthcare
8.1. Scope of the Healthcare provided
Participants of the Landsmot skata will have access to the events own medical facilities from the time of the opening ceremony to the closing ceremony. Note, however, that pre-existing conditions are excluded.

8.2. Services provided
Medical facilities at the Landsmot skata site are merely provisional facilities focusing on first aid and prehospital care. Any further treatment required will be provided at local medical facilities. The Landsmot skata fee does not cover clinical examination and /or treatment (e.g. suspected fractures, treatment requiring hospitalization, etc.) and each individual is responsible for any expenses incurred by such treatment and/or hospitalization. Therefore, everyone attending the Landsmot skata is required to obtain insurance to cover such an eventuality, and it is the responsibility of the Head of Contingent to ensure such insurance has been obtained.

8.3. Travel insurance
It is recommended that you obtain appropriate insurance cover, such as a travel insurances for the period prior to arrival at the start of the Landsmot skata and until after the finish of the event, in addition to the medical insurance described in article 8.2.

8.4. Pre-existing conditions
Those with pre-existing medical conditions should make special arrangements so as to be able to pay for any treatment related to such conditions.

8.5. Repatriation
The Landsmot skata medical arrangements are based on providing treatment in Iceland and do not include repatriation, whether for medical or other reasons. It is recommended you obtain your own insurance to cover such an eventuality.

9. Rules
9.1. Landsmot skata regulations
The Landsmot skata Organization will set regulations separately for all the people attending the event. These regulations will be summarized and published as a Code of Conduct.

9.2. Local laws
The Landsmot skata takes place in Iceland and local law will apply. By Icelandic law, the legal age of adulthood is 18, for smoking it is also 18 and for alcohol consumption it is 20. Please note alcohol is not allowed during the Landsmot skata.

9.3. Penalties
Anyone in breach of the Landsmot skata regulations described in section 9.1 or of local laws may be evicted from the Landsmot skata site. Anyone – including guests and visitors – behaving in a manner considered dangerous, which causes offence to others, or is otherwise inappropriate in the context of a Landsmot skata, will be evicted from the Landsmot skata site and will not be eligible to any refund of fees.

9.4. Exclusion
The Landsmot skata Organization reserves the right to exclude any group or individual from the Landsmot skata site and, whenever appropriate, the Head of Contingent will be involved in such a decision. Any expenses arising from the exclusion or eviction of such groups or individuals will be the responsibility of the individuals involved, and complaints or requests for compensation will not be considered.

10. Privacy Policy
10.1. Collection and management of personal information
In order to successfully organize and execute the Landsmot skata, the Organization must gather and retain certain personal data relating to attendees.

10.2. Agreement
By registering personal information, such as name and date of birth, the individual explicitly consents to the retention of the personal data for purposes pertaining to the organization and execution of the Landsmot skata. Registration also implies explicit agreement with this Privacy Policy as well as with the Terms and Conditions of the Landsmot skata.

10.3. Presumption of Agreement
If you enter data on behalf of others (proxy), it is assumed that you will have obtained their consent for the Landsmot skata to retain their personal data. The Landsmot skata Organization assumes that a proxy will have received explicit, prior agreement from the individual concerned. The proxy is responsible for the agreement of this individual.

10.4. Use of personal information
Any personal information retained will not be shared with any third parties, except where necessary for the planning and execution of the Landsmot skata.

10.5. Talent release
By registering for the Landsmot skata, you consent to any media footage (e.g. video, photographs, audio) taken at the Landsmot skata, and in which you may feature, to be used by the Icelandic Boy and Girl Scout Association, as well as its licensees or assignees, for all advertising, publicity, and/or editorial purposes, for commercial and/or non-commercial purposes, for worldwide distribution in perpetuity.

11. By-laws
11.1. Updates
From time to time, the Terms and Conditions for the Landsmot skata may be updated. The most recent version will always apply. Please contact the Landsmot skata Office for any necessary clarification.

11.2. Languages
In the event of a conflict arising out of the interpretation of these Terms and Conditions, the English text shall prevail.

In any conflict relating to these Terms and Conditions, Icelandic law shall apply, and the Reykjavik District Court shall have exclusive jurisdiction in any disputes.